Instructions for Chair & Co-Chair

1. Chairperson

• All of the Chairpersons are remote.
• There will be a Co-Chairperson at the meeting room in BEXCO to support you.
• Please organize the session in a quiet environment with a good network environment.

1-1. Before the presentation

1. Please be well aware of the ⏱time allocation of each speaker (presentation & Q&A session) in advance.
   • Presentation times are different from person to person. You may use the following links:
   • ⏱ Timekeeper for Contributed (12 + 3min) cases (default alarm at 10min, 12min, 15min)
   • ⏱ Timekeeper for Contributed (11 + 2min) cases (default alarm at 9min, 11min, 13min)
   • ⏱ Timekeeper for Invited (25 + 5min) cases (default alarm at 23min, 25min, 30min)
   • Please let the speaker know “2️⃣ minutes left”.
2. 🔇Mute microphones except for the speaker.
3. Call out the title and the speaker’s name. And then
   1. remote presentation: ask the speaker to share their screen🖥 from zoom
   2. in-person presentation: request LOCs to set up the computer💻.

⚠️ If the remote speaker cannot share the screen, let LOCs to switch to a presentation using a local backup file.

1-2. During the presentation

1. 🔇Mute people.

1-3. After the presentation

1. Encourage the participants to ask questions and comments.
   • in-room: 🙋 Raise hand (Ask co-chair to check if there is any)
   • online: ✋ “Raise hand” (zoom)
2. If there is extra time for the Q&A session,
   1. please read out the questions on the chat board (if there’s any)
   2. if there’s no question, please ask a question.
3. If time is up, please encourage them to discuss the contents separately on the chat board or Slack.

1-4. End of Session

When the session is over, please return the microphone to the venue (LOCs).

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2. Co-Chairperson

• Please let the remote Chairperson proceed with the session, basically.

2-1. Before the presentation

1. Please come to the meeting room 15 minutes before the session starts.
   • Let’s have a brief meeting between the staff provided by the GA side and the LOCs (Moon, Ishiguro, HJLee, Bach, and Geem) regarding the organization.

2-2. During the presentation

⚠️ If the remote speaker cannot share the screen, ask the staff to prepare for screen sharing with a backup file stored on the local computer in the meeting room.

⚠️ If the remote speaker cannot manage screen sharing for ~ 2 minutes, please ask the remote speaker and Chairperson to start the presentation using the backup file.

2-3. After the presentation

1. Check if there is any in-room question (🙋 raised hand)
   • Note: Chair cannot see this room.
2. Please let the Chairperson know the questions from the meeting room.
   • The Co-Chairperson is supposed to nominate the persons with the questions.
3. It is expected that some audience will post questions on the chat board; Please assist the Chairperson in making sure the comments are on the chat board.